Archives Management

Archives management is a science that deals with archival accumulation and evaluation – it includes the receiving, editing and long or short-term storage of documents or archives, which thus ensures their reliability and credibility.

The study program is intended for students who wish to gain introductory knowledge from the field of acquisition and management of archives or documents – it is designed for students who with to gain a “first cycle” degree as accorded by the Bologna process. This is a quality education for the management of documents from their creation (office management) to their securing in an archive, regardless of the information system employed.

The study of archive management is perfect for you should you desire to:

  • obtain knowledge about the functioning and importance of archives;
  • obtain knowledge about archival material in literary form, including historical accounts;
  • master the management of documents throughout various document information systems;

The gained theoretical knowledge, will be pronounced in the real, working environment by means of practice. A high employment rate of our graduates speaks to the ability of our program to enable a quick transition to independence. With knowledge gained studying archives management, our graduates are thus able to:

  • advise and communicate with users of archives, as to ensure their most efficient use;
  • use informations technologies, edit and function within the most widely used computer programs;
  • wholly master the problems related to archives management, decide on the “fate” of documents and understand the processes involved in their long-term storage;
  • evaluate and provide accessibility of information contained within archives or documents;

The program is tailored for a coordination of studies with our students' work and family schedules, and as such does not imply a loss of time and resources by means of transportation to lectures –  course material and lectures are available online at all times, though consultations with professors are always arrangeable. We also arrange videoconferences and provide our students with the means of participation in professional meetings, as well as exchange programs, which grants them opportunities to meet renowned experts in the field.

Courses

Archives Management - 1. year

  Course ECTS
Total for 1. year 60
I. semester
1 Introduction to the Archival Science 7
2 Business Informatics 5
3 Introduction to research methodes 7
4 Management in culture 5
5 History of institutions 6
II. semester
6 History of record keeping 6
7 Theorethical foundations of archival science and archival ethics 8
8 Introduction to records management 8
9 E-archives I 8

Archives Management - 2. year

  Course ECTS
Total for 2.year 60
III. semester
10  Security of material 8
11 E-archives II 8
12 Archival legislation 7
13 Data management legislation 7
IV. semester
14 Conservation and restoration of archives 6
15 Tipology of archival material 5
16 Data management 5
17 Description and arrangement of archives 8
18 The methods and procedures with archival material at the creators 6

Archives Management - 3. year

  Course ECTS
Total for 3.year 60
Total 180
V. semester
19 Practice and project work 10
20 Elective course I 5
21 Elective course II 5
22 Elective course III 5
23 Elective course IV 5
6. semester
24 Elective course V 5
25 Elective course VI 5
  *Bachelor thesis 20

Elective courses

  Course ECTS
1 Document management and model governance of documentation at creators 5
2 Latin language I 5
3 Latin language II 5
4 Other archival sciences 5
5 Latin paleography 5
6 Information security 5
7 Information equipment and infrastructure of e-archive and its management 5
8 Standards on security in the electronic environment 5
9 Capture and storage of e-documentation and accompanying services 5
10 Cultural history of Slovenians 5
11 European History of Modern Times 5
12 Administrative and inspection procedures in the archival activity 5

 

Faculty

Courses:

Undergraduate: Archives Management
Graduate: Archives and Records Management

CV:

Bibliography: Read more

Zdenka SEMLIČ RAJH, Archival Councillor, graduated in History at the University in Ljubljana, Faculty of Arts.  She obtained Master’s degree (M.Phil.) in the field of Information and Library science at the same faculty and is just about to complete the Ph.D. from the same field. In 2010, she was awarded with the title Archival Councillor given by the Ministry of Culture, which is the highest professional title in Slovenia. Since 1990, she has been employed at the Regional Archives Maribor and is involved in all aspects of records and archival management.  In the same year began her involvement with the International Institute for Archival Science (at that time still part of the Regional Archives Maribor), where she was the the Head of the Study Programme and was also responsible for international relations between 1990–2001. Today she holds the position of the IIAS Executive Board member. As a researcher in the field of archival science and records management, she is taking part in national and international research projects related to the archival professional standards, organisation of information and especially to the problems of the creation of headings, classifications and thesauri in archival institutions and retrieval of information.  She is the author many published and performed works related to archival science. In 2013, she became a lecturer for the field of Archival and Records Management Studies at the University Alma Mater Europaea – European Centre Maribor. From 2000-2004 she was a member of the ICA Committee on Buildings and Equipment in Temperate Climate (ICA/CBTE). She is a Chair of the Working Group for Slovenian Archival Terminology. Since 2014, she is a member of the ICA Experts Group for Archival Buildings and Environment. In 2014 she was the recipient of »Glazerjeva Award«, the highest award given by the City of Maribor for outstanding achievements in the field of culture in the past two years.

Advantages

Archives management is a field of increasing importance in the contemporary world. Knowledge obtained throughout the acquisition of this degree, is useful for professional archives, as well as positions with creators of archives, regardless of the format the information might be in.The study is conducted in small groups with a continuous transfer of knowledge from professor to student. Professors are available to every student daily.

Our program will allow you to meet top experts in the field at conferences, on exchange and by allowing you to participate in professional meetings.

The study program promotes different, more longevous and responsible decision-making in the field, which is crucial to an effective conducting of business with archival and documentary material.

The study of archives management is supported by various modern informations technologies (e-indexes, e-mail, SMS messaging) and is conducted in combination of live or recorded lectures, videoconferences, peer communication and adequately adapted electronic material. Furthermore, our program also utilizes electronic study environments.

Employability

As a graduate of the archives management study program, you will be qualified to actualize your professional career as:

  • a leader of archive services in larger companies, ministries, universities or faculties, hospitals or county administrations, as well as larger state- or privately-owned institutions;
  • an archivist in museums, galleries, libraries, archives, organizations, communities and agencies.
  • DURATION: 6 semesters / 3 years
  • CREDITS: 180 ECTS
  • TITLE:
  • LOCATION: Slovenia
  • START DATES: October

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