Students may conditionally progress to the next year of study even if they do not meet all criteria in case of justified reasons as listed below.

Justified reasons and required proofs:

• Maternity in time of study – proof: extract from the birth register. Female students who give birth during the current academic year are entitled to an extension of student status by one year for each live-born child, provided they have student status during that academic year.

• High-risk pregnancy during the current academic year, regardless of the pregnancy outcome – proof: certificate issued by a specialist gynecologist.

• Fatherhood during the child’s first year of life, if the father lives in the same household as the child and is on parental leave for childcare – proof: extract from the birth register, certificate of shared household, certificate confirming the use of parental leave.

• Illness lasting at least three months during the lecture period – proof: numbered medical certificate issued by a general practitioner, including the treatment period. The certificate must state the dates of absence. During this period, the student is not allowed to attend exams or fulfill other obligations, which must be evident in the official records (e.g., VIS).

• Severe social circumstances in the student’s family, as documented by the Social Work Centre, which have hindered the student’s academic engagement during the exam period of the current academic year – proof: certificate from the Social Work Centre confirming that the circumstances arose at least one month before the examination period.

• Death of student's family members (mother, father, brother, sister, husband, wife, child) – proof: extract from the book of the deceased, the birth register, from which the relationship can be derived, in the case of members of the common household, a certificate of a common household.

• Enrollment in two or more study programs – proof: certificate of enrollment.

• At least three months of education abroad – proof: proof of education abroad.

• Active involvement and participation in the institution’s bodies – proof: a certificate issued by the president of the relevant AMEU body confirming the student’s active participation in the meetings of Alma Mater bodies. The certificate must clearly indicate the number of meetings convened and the student’s attendance (expressed as a percentage), as well as at least one documented substantive contribution to the work of the body (e.g. an initiative, meeting minutes, report, or participation in a working group). Tutoring is not considered a governing body of the institution.

• Outstanding activity in the artistic, cultural, humanitarian, sports and research fields during the examination periods – proof: a certificate issued by the organizer or umbrella organization, clearly stating the name of the event, its national or international significance, the student’s role (e.g. lecturer, exhibitor, performer, delegation member, organizer, categorized athlete, referee, etc.), the time period of participation, and the extent of involvement (e.g. preparations, number of performances or matches, duration of the activity). For athletes, appropriate documentation includes an extract from the register of categorized athletes of the Olympic Committee of Slovenia or a certificate issued by the relevant sports federation for non-Olympic disciplines. For cultural and professional events, the certificate must be issued by a credible institution such as JSKD, ZKD, a research organization, or a relevant professional association. All certificates must be signed and stamped. Passive participation, without a clearly demonstrated active role, does not qualify as valid proof.

The student must provide official proof of the valid reasons he asserts.The Committee for Student Affairs is hold responsible for interpretation and criteria of the reasons listed above.

Students wishing to conditionally enrol to the next year, must submit a request to the Committee for Student Affairs. A request for conditional progression to the next year is submitted by students electronically through VIS, by clicking on the 'Request' tab in the left-hand-side menu, then select Request for enrolment – conditional enrolment and fill the form.

Student must add scanned documents (up to five attachments) to the completed request. When the application is complete and successfully submitted via VIS, the Student affair office will include it in the last meeting of the Commission for Study Affairs (KŠZ) in the current academic year and issue the student with an invoice for processing the request in accordance with the Alma Mater price list. Student will receive the invoice to his email address, which he must settle within seven days.

Student who receives the Committee’s approval for conditional enrolment to the next year, must consider the following: Within five workdays after the decision of the Committee for Student Affairs, we will prepare an enrolment sheet, which should be filled electronically in VIS, and therefore complete enrolment to the higher year. VIS can be accessed through the Alma Mater website - https://vis.almamater.si/en/prijava.htm with a personal password. As long as the student is still waiting for the exam results, his application for conditional enrollment will be considered at the KŠZ at a later date (even after the deadline for submitting the application to the KŠZ). If the student fulfills the conditions for enrollment in the senior year, he must delete the application from the VIS to avoid unnecessary additional costs.

We kindly ask you to confirm that you have settled all your financial obligations for the previous year before the enrolment and completed all assigned surveys.