RECOGNITION OF FORMALLY ACQUIRED KNOWLEDGE

After enrolling in a study program, a student may submit a request for the recognition of already completed study obligations, whether completed at Alma Mater or other higher education institutions.

To do this, the student must complete the digital form "Request for Recognition of Study Obligations" and attach the following mandatory documents:

• Certificate of passed exams (scanned original required),
• Course syllabi (detailed program descriptions) for the subjects you wish to have recognized,
• Proof of payment for processing the request according to the Alma Mater Europaea price list (optional).

We recommend that you photograph or scan the required attachments before filling out the application form and save them to your computer.

Preliminary Recognition (Before Enrollment)

Candidates who wish to obtain a decision from the Academic Affairs Committee on exam recognition before enrollment must also attach proof of payment for the processing fee in accordance with the valid Alma Mater Europaea price list, unless the exams were taken at Alma Mater.

If the candidate proceeds with enrollment in the study program, the amount already paid is deducted from the first tuition installment. Payment information is available here.

Deadline for Submission

The Academic Affairs Committee will only review complete applications submitted by November 15 of the current academic year. Applications submitted after this date will not be considered.

Please list in your request all subjects you wish to have recognized for the entire study period, regardless of which year you are currently enrolled in.
A new request can only be submitted if you acquire a new formal qualification during your studies.

The Academic Affairs Committee reviews student applications in accordance with the approved annual timetable for the respective academic year.

You will be informed of the Committee's decision in writing via email to the address provided in your application.

Tuition Fee Reduction Due to Recognized Obligations

Based on the decision on recognition, a student may apply for a reduction of tuition fees for the current academic year:

• 30% reduction if 20–30 ECTS are recognized in a given academic year,
• 50% reduction if 31–40 ECTS are recognized in a given academic year.

The reduction applies only to fully recognized study obligations.

The request for tuition reduction must include a copy of the recognition decision and must be submitted no later than 8 days after receiving the decision. Requests submitted after this period will not be accepted.

Criteria for Recognition

The Academic Affairs Committee will consider formally acquired knowledge, skills, and competences that are, in content and level of difficulty, fully or partially equivalent to the general or subject-specific competences of the respective study program.

Recognition is conducted in accordance with:

• the Higher Education Act, and
• the Criteria for Transferring Between Study Programs.

The main criterion for recognition is the comparability of content, scope, and level of difficulty of the previously completed obligations with those in the Alma Mater study program.

Contact for Assistance

For additional information or help with preparing your application, you can contact the Student Affairs Office: referat@almamater.si

Recognition of informal knowledge and skills

Candidates who wish to have their informally acquired knowledge and skills recognised as a condition for enrolment or as part of study program, may apply for Recognition of informally acquired knowledge and skills.  The candidates are requested to submit all documents and proofs, relevant for evaluation of informally obtained knowledge and skills. The procedure may be charged in compliance with the Alma Mater Pricelist.

The process of recognition of informal knowledge and skills commences with the request of the candidate, by submitting the application form and supporting documents to the Student office.

Procedure for Recognition of prior education for the purpose of continuing education

Candidates who hold a foreign educational certificate and wish to continue their education in a study program in the Republic of Slovenia must obtain a decision on recognition of prior education for the purpose of continuing education at a university or higher professional study programs (hereinafter: decision on recognition). Candidates who already hold a decision on recognition must follow the instructions for submitting evidence of meeting the admission requirements and submit the decision along with all supporting documents via the eVŠ portal. For candidates who do not yet have a decision on recognition, the completed electronic application form for study in eVŠ also serves as an application for the recognition of foreign education.

Candidates who submit an incomplete application for the recognition of education for further education purposes will be individually informed in writing or via the eVŠ portal about the requirement and deadline for completing the application. The recognition process is handled by an authorized representative of the higher education institution to which the candidate has applied for studies.

Documents Required for the Procedure

1. An e-copy or photo of the certificate(s) of completed education abroad for which recognition is sought in the application process.

   • This document must be appropriately legalized as follows:

     • No legalization required: Austria, Bulgaria, Bosnia and Herzegovina, Czech Republic, France, Greece, Croatia, Hungary, Romania, North Macedonia, and Serbia.

     • Other EU countries: Certified copy.

     • Non-EU countries: Apostille if the issuing country is a signatory to the Hague Convention link.

     • All other countries: Legalization by the Ministry of Foreign Affairs of the issuing country and by the diplomatic or consular mission of the Republic of Slovenia accredited for that country, or by the Ministry of Foreign Affairs of the Republic of Slovenia.

2. An e-copy or photo of a court-certified translation of the certificate(s) into Slovenian, except if the document is issued in Croatian, English, German, or Italian.

3. An e-copy or photo of evidence of the content and duration of education and completed obligations during education, such as transcripts of grades for at least last two years of secondary education or study transcripts and/or diploma supplements.

4. An e-copy or photo of a court-certified translation of the above evidence into Slovenian, unless the document is issued in Croatian, English, German, or Italian.

5. A brief chronological description of the entire education, prepared and signed by the holder of the educational certificate or their legal representative.

Submission Process

Candidates submit e-copies or photos of the required documents via the eVŠ portal and send the appropriately legalized documents to: Alma Mater Europaea University,
Slovenska ulica 17, 2000 Maribor, Slovenia - EU

The list of required documents for the recognition process may vary depending on the country of origin of the educational certificate. It is recommended that candidates inquire in advance about the detailed document list and related information with the authorized person at international@almamater.si.